Why Use a Function?
The difference between a formula and a function is that you create formulas to perform a computation, and functions are pre-built formulas found in Google Sheets. Functions save time and reduce the chance of errors.
For example, to add a row of numbers using a formula, enter the following formula into a cell in Google Sheets:
=A1+B1+C1+D1+E1+F1
Enter the following formula to add the same row of numbers using a function:
=SUM(A1:F1)
Using a function is efficient when working with a large number of items or for more complex computations.
Google Sheets Function Syntax
Each function has a syntax, which is the specific order in which the elements needed for the function to perform the desired calculation are entered. Every function begins with the function name, followed by the arguments, which are separated by commas or a colon and enclosed in parentheses. The basic construction of a function is: Function_Name(argument1,argument2) Here’s an example: SUM(A1,B1)
How to Use Google Sheets Functions
The fastest and easiest way to use a function is from the Functions menu.
How to Use Complex Functions in Google Sheets
Google Sheets includes dozens of functions that perform a wide variety of tasks. For example, to calculate the number of days or the number of working days (Monday through Friday) between two dates.
SUM: Adds the values in a range of cells AVERAGE: Calculates the average of the values in a range of cells. COUNT: Provides the number of values in a range of cells. MAX: Provides the highest value in a range of cells. MIN: Provides the lowest value in a range of cells.
To find the right function, reference the complete list of Google Sheets functions. To narrow down the options, enter a search term in the Filter field and press Enter to see your choices. For example, to find the function to calculate the number of days, enter days as the search term. Two possible results are the DAYS and NETWORKDAYS functions. Some functions require data to be input in a particular way. Here’s how to do it, using the NETWORKDAYS function as an example.
How to Use Functions With Text in Google Sheets
Google Sheets functions can be helpful with text as well. For example, the GOOGLETRANSLATE function translates selected text from a source language to another specified language. Here’s how to do it, using the Spanish word hola as an example:
